MC1198704 Low
Microsoft SharePoint Online: Email customization for site access review from Data Access Governance reports
Summary AI-generated
SharePoint admins can now customize Data Access Governance report emails for site access reviews to improve engagement; rollout starts mid-December 2025.
Suggested actions AI-generated
- Notify SharePoint admins
- Update documentation and workflows
- Review Microsoft guidance on email customization
Written by Azure OpenAI (gpt-4.1) from the text of the post below. It can be incomplete or wrong; the original post is authoritative.
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Original post from Microsoft
[Introduction]
SharePoint admins can now customize the emails sent from Data Access Governance reports to site owners and admins for site access reviews. Customizing email content helps improve the read-through rate of these emails, which can lead to faster responses and better governance across the tenant.
[When this will happen]
General Availability (Worldwide, GCC, GCCH, DoD): We will begin rolling out in mid-December 2025 and expect to complete by mid-January 2026.
[How this affects your organization]
- Who is affected: SharePoint Online admins managing Data Access Governance reports
- What will happen:
- Admins can customize email content sent to site owners/admins during site access reviews.
- This feature is designed to improve engagement and response rates.
- No changes to existing policies; customization is optional.
[What you need to do to prepare]
- Notify your SharePoint administrators about the ability to customize emails from Data Access Governance reports.
- Update internal documentation and workflows to reflect this change.
- Review Microsoft documentation for guidance on customizing email templates.
[Compliance considerations]
No compliance considerations identified. Review as appropriate for your organization.
Additional details from Microsoft
- Summary
- SharePoint admins can customize emails sent from Data Access Governance reports for site access reviews starting mid-December 2025. This optional feature aims to improve email engagement and response rates without changing existing policies. Admins should update documentation and notify relevant teams accordingly.