MC999442 High
Microsoft Purview | Data Lifecycle Management: Retention based on “last accessed” for OneDrive and SharePoint files
Summary AI-generated
Admins will soon be able to apply retention policies or labels in OneDrive and SharePoint for files inactive for a specified period, improving Copilot response quality.
Suggested actions AI-generated
- Review your current configuration
- Consider notifying users
- Update relevant documentation as needed
Written by Azure OpenAI (gpt-4.1) from the text of the post below. It can be incomplete or wrong; the original post is authoritative.
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Original post from Microsoft
Updated September 10, 2026: We have updated the timeline. Thank you for your patience.
Coming soon for Microsoft Purview | Data Lifecycle Management: Admins will be able to apply a retention policy or retention label in Microsoft OneDrive and Microsoft SharePoint for files that have not been accessed by anyone in your organization for a specified period of time. This message applies to retention for Microsoft 365 file types. We will support other file types (non-Microsoft 365) in a future rollout.
This message is associated with Microsoft 365 Roadmap ID 472030.
[When this will happen:]
Preview: We will begin rolling out late November 2026 (previously end of October) and expect to complete by end of December 2026 (previously end of November)
General Availability (Worldwide): We will begin rolling out early January 2027 (previously end of December 2026) and expect to complete by early February 2027 (previously end of January)
[How this will affect your organization:]
This feature will help delete obsolete data, which will improve the quality and relevance of Microsoft 365 Copilot responses.
This feature will be available by default.
After the rollout, admins can use the retention control When items were last accessed when configuring labels and policies.
Retention settings page in Purview with the new “last accessed” option for retention policies:
[What you need to do to prepare:]
This rollout will happen automatically by the specified date with no admin action required before the rollout. Review your current configuration to determine the impact for your organization. You may want to notify your users about this change and update any relevant documentation.
Before rollout, we will update this post with new documentation.
Additional details from Microsoft
- RoadmapIds
- 472030
- Summary
- Microsoft Purview will soon enable retention policies based on "last accessed" for OneDrive and SharePoint files, starting preview in late November 2026 and general availability in January 2027. This helps delete obsolete data and improves Microsoft 365 Copilot responses, with no admin action needed before rollout.
- Platforms
- Web