MC1530948 High
Microsoft Purview | Information Protection: Auto-labeling support for legacy Microsoft Office file formats
Summary AI-generated
Microsoft Purview auto-labeling now supports legacy Word, Excel, and PowerPoint file formats in SharePoint and OneDrive for both simulation and enforcement.
Suggested actions AI-generated
- Review sensitivity labels and auto-labeling policies in SharePoint and OneDrive.
- Identify policies to extend coverage to legacy Office files.
- Edit each existing policy (e.g., add or remove a comment), save it.
- Run the policy again to restart crawl for legacy files.
- Run updated policy in simulation mode and review results.
Written by Azure OpenAI (gpt-4.1) from the text of the post below. It can be incomplete or wrong; the original post is authoritative.
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Original post from Microsoft
[What and why]
Microsoft Purview service-side auto-labeling is adding support for legacy Microsoft Office file formats, including Word (.doc), Excel (.xls), and PowerPoint (.ppt). Organizations can automatically evaluate and apply sensitivity labels to these files in SharePoint and OneDrive. These legacy file formats will be supported in both simulation and enforcement.
[Rollout schedule]
- Public Preview: Beginning in early November 2026 and expected to complete by mid-November 2026
- General Availability: Beginning in late November 2026 and expected to complete by late November 2026
[Impact on your organization]
Who is affected
- Organizations using Microsoft Purview service-side auto-labeling policies for files stored in SharePoint and OneDrive
Platforms and services
- Microsoft Purview
- SharePoint
- OneDrive
- Microsoft Word (.doc)
- Microsoft Excel (.xls)
- Microsoft PowerPoint (.ppt)
What will happen
- Service-side auto-labeling will support legacy Word (.doc), Excel (.xls), and PowerPoint (.ppt) files stored in SharePoint and OneDrive.
- New auto-labeling policies will automatically support these file formats.
- Existing auto-labeling policies require a small policy edit and another policy run to restart the crawl and evaluate legacy Office files.
- For example, an admin can add or remove a comment in the policy, save the change, and then run the policy again.
- These file formats will be supported in both simulation and enforcement.
[Action required and recommendations]
If you want existing auto-labeling policies to evaluate legacy Office files:
- Review your sensitivity labels and auto-labeling policies, including the SharePoint and OneDrive locations in scope.
- Identify the policies for which you want to extend coverage to legacy Office files.
- Make a small edit to each existing policy, such as adding or removing a policy comment, and save the change.
- Run the policy again to restart the crawl so that it can evaluate the newly supported file formats.
- Before enabling a new or updated policy, run it in simulation mode and review the results to confirm that it identifies the intended content.
New policies do not require the additional edit and policy run.
Learn more
- Auto-labeling policies | Microsoft Purview
- Automatically apply a sensitivity label to Microsoft 365 data | Microsoft Learn
[Compliance considerations]
| Question | Answer |
| Does the change alter how existing customer data is processed, stored, or accessed? | Yes. The change expands the files that auto-labeling policies can evaluate and label to include legacy .doc, .xls, and .ppt files in SharePoint and OneDrive, according to the request. |
| Does the change include an admin control? | Yes. Admins manage the capability through Microsoft Purview auto-labeling policies. Microsoft Learn identifies the Microsoft Purview portal's Information Protection > Policies > Auto-labeling policies surface for service-side auto-labeling. |
Additional details from Microsoft
- RoadmapIds
- 574363
- Summary
- Microsoft Purview auto-labeling will support legacy Office files (.doc, .xls, .ppt) in SharePoint and OneDrive starting November 2026. Existing policies need a minor edit and rerun to include these formats. New policies support them automatically. This affects organizations using Purview auto-labeling for these platforms.
- Platforms
- Web