MC1526679 High
Microsoft Teams Default meeting template
Summary AI-generated
Default Meeting Templates let IT admins automatically enforce preferred Teams meeting options, including protection, when users schedule meetings via Outlook or Teams calendar.
Suggested actions AI-generated
- Create a custom meeting template in Microsoft Teams
- Assign the template as default for meeting scheduling
- Review restrictions and platform limitations for template features
- Avoid Copilot meeting policy 'On with saved transcript required' for default templates
- Adjust Copilot meeting policy if necessary
Written by Azure OpenAI (gpt-4.1) from the text of the post below. It can be incomplete or wrong; the original post is authoritative.
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Original post from Microsoft
[What and Why:]
Default Meeting Templates enable IT admins to automatically apply their organization’s preferred meeting options whenever users schedule a Teams meeting through Outlook or Teams calendar. This helps organizations apply meeting options (including protection meeting options) at scale, and reduce the need for organizers to manually configure meeting options.
[Rollout Schedule:]
General Availability (Worldwide): We will begin rolling out in early November 2026 and expect to complete by mid November 2026.
[Impact on Your Organization:]
For meeting organizers and co-organizers with a default meeting template applied, their meetings will use the meeting options defined in that template, including protection meeting options. Participants joining those meetings will experience the configured meeting options.
Please note that only organizers and co-organizers with a Teams Premium license can use the default meeting template.
[Action Required/Recommendations:]
Default meeting templates help IT admins provide a consistent meeting experience by automatically applying the configured meeting options, including protection meeting options, to scheduled meetings through Outlook or Teams Calendar. Meet Now, Channel Meetings, and Events are out of scope for default meeting template.
- IT admins first create a custom meeting template and then assign it as the default meeting template. Instructions to create a default meeting template: Create a custom meeting template in Microsoft Teams.
- Configuration considerations: When configuring the template, admins should review the restrictions and platform limitations associated with the features they enable. Some settings may result in a degraded experience on unsupported platforms.
- If the default meeting template is removed, meetings will no longer use the meeting options defined by that template. Instead, the meeting options currently applicable to the organizer will take effect.
Recommendation: Do not configure the Copilot meeting policy to “On with saved transcript required.” With this configuration, users may encounter errors with default meeting template. We recommend using an alternative Copilot meeting policy configuration.
[Compliance considerations:]
No compliance considerations identified. Review as appropriate for your organization.
Additional details from Microsoft
- Summary
- Default meeting templates let IT admins set organization-wide meeting options for Teams meetings scheduled via Outlook or Teams calendar, ensuring consistency and protection. Rolling out worldwide in November 2026, only Teams Premium licensed organizers can use them. Admins create and assign templates; some meeting types are excluded.