Dynamics 365 Project Operations - Enable subcontractor vendor invoice matching to actuals

We are announcing the ability to enable subcontractor vendor invoice matching to actuals in Dynamics 365 Project Operations. This feature will reach general availability on September 11, 2026.

How does this affect me?
This feature enables subcontractor vendor invoice matching to actuals for Dynamics 365 Project Operations integrated with ERP and enhances financial accuracy and operational efficiency in subcontracting processes by enabling vendor invoice matching against actual costs. It reduces manual reconciliation, minimizes invoicing errors, and ensures compliance with cost tracking requirements.

Key capabilities of this feature include:

• Enable procurement managers, project accountants, and accounts payable users in finance and operations apps to identify, review, and match project actuals generated from subcontracting activities against incoming vendor invoices. By providing visibility into the underlying actual cost transactions, users can validate that the invoice accurately represents the work performed and the costs incurred before approving vendor invoice.
• Support for invoice validation and exception management by allowing users to compare vendor invoice amounts with received services, posted actuals, and project cost data, instead of to all product receipts.
• Reduction in the need for manual reconciliation activities by establishing a direct relationship between vendor invoices and subcontracting actuals.
• Streamline the end-to-end subcontracting procure-to-pay process by creating a more connected workflow between procurement, project operations, and finance teams. Organizations can achieve faster invoice review and approval cycles, improve financial controls, increase transparency into subcontracting costs, and ensure that vendor payments are aligned with actual project consumption and contractual commitments.
• Demonstrate how vendor invoice amounts were derived, what project transactions they relate to, and whether they fall within approved project and procurement budgets, thereby strengthening compliance and governance controls.

What action do I need to take?
This message is for awareness, and no action is required.

For more information regarding this feature, please visit Enable subcontractor vendor invoice matching to actuals.