MC1405506 High Major change
(Updated) Microsoft OneNote: Multimodal recording in Copilot Notebooks on Windows
Summary AI-generated
Multimodal capture in Copilot Notebooks enables users to record audio, images, and notes and generate structured insights using Copilot. Available by default to eligible Copilot-licensed users.
Suggested actions AI-generated
- Review policy settings to optionally disable feature
- Inform users about consent and transcription policies
- Ensure compliance with organizational recording policies
Written by Azure OpenAI (gpt-4.1) from the text of the post below. It can be incomplete or wrong; the original post is authoritative.
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Original post from Microsoft
Updated September 30, 2026: We have updated the timeline. Thank you for your patience.
[What and why]
We are introducing multimodal capture in Copilot Notebooks on Windows. This feature enables users to capture audio, images, and notes in a single experience and use Microsoft 365 Copilot to generate structured insights such as summaries, decisions, and action items. This helps users turn meetings, conversations, and offline work into actionable outputs within Copilot Notebooks.
This message is associated with Microsoft 365 Roadmap ID 566322.
[Rollout schedule]
- General Availability (Worldwide): Beginning end of October 2026 (previously late September) and expected to complete end of October 2026 (previously mid-October)
[Impact on Your Organization]
Who is affected
- Users with access to Copilot Notebooks in OneNote
- Requires a Microsoft 365 Copilot license
- Available to commercial Microsoft 365 users with work or school (Entra ID) accounts
- Users must have the Microsoft 365 desktop apps installed on Windows (including OneNote)
Platforms/Services
- OneNote (desktop app on Windows)
- Copilot Notebooks
- Microsoft 365 Copilot
What will happen
- Users can capture audio, images, and notes directly into Copilot Notebooks.
- Capture can be suggested or initiated when supported browser-based meetings are detected (Zoom, Webex, Google Meet).
- Users can also manually start capture from the OneNote system tray icon.
- Copilot generates a structured Copilot Page with insights, decisions, and action items based on captured content.
- Captured content is saved to the selected Copilot Notebook and is available across endpoints.
- The feature is available by default for eligible users.
[Action Required or Recommendations]
No action is required.
Admins can disable this feature using a policy setting.
- Review available policy settings if you want to disable the feature.
- Inform users about organizational policies related to transcription and consent.
- Organizations should ensure users follow applicable consent and recording policies before capturing or transcribing conversations.
Learn more:
- Data, Privacy, and Security for Microsoft 365 Copilot | Microsoft 365 Copilot | Microsoft 365 | Microsoft Learn
- Security for Microsoft 365 Copilot | Microsoft 365 Copilot | Microsoft 365 | Microsoft Learn
[Compliance considerations]
| Question | Answer |
| Does the change store new customer data? | Yes. Captured audio, images, and notes are stored in the user’s selected Copilot Notebook (SharePoint or OneDrive). |
| Does the change alter how customer data is processed? | Yes. Content is transcribed and processed by Microsoft 365 Copilot to generate structured insights. |
| Does the change introduce AI capabilities interacting with data? | Yes. Copilot analyzes captured content to generate summaries, decisions, and action items. |
| Does the change provide new interaction with generative AI? | Yes. Users interact with Copilot-generated outputs based on captured multimodal data. |
| Does the change add a third party integration? | Yes. Supports capture from browser-based meetings including Zoom, Webex, and Google Meet. |
| Does the change include admin control? | Yes. Admins can disable the feature using a policy setting. |
Additional details from Microsoft
- RoadmapIds
- 566322
- Summary
- Microsoft is introducing multimodal capture in OneNote Copilot Notebooks on Windows, enabling audio, image, and note capture with AI-generated summaries and action items. Available worldwide by end of October 2026 for licensed Microsoft 365 commercial users, admins can disable it via policy.
- Platforms
- Desktop