Microsoft 365 Copilot: Publish organization prompts to Copilot Chat

[What and Why]

Organizations can now centrally create and publish curated prompts for Microsoft 365 Copilot Chat. Rather than relying on each employee to discover effective ways of working with Copilot, administrators can shape the experience by publishing prompts that reflect organizational priorities, terminology, and approved workflows. This capability is designed to shorten the path from Copilot deployment to realized business value by guiding users toward high-impact scenarios, reducing reliance on external training, and delivering a more consistent Copilot experience across teams and geographies.

This message is associated with Microsoft 365 Roadmap ID 486695.

[Rollout Schedule]

General Availability (Worldwide): We will begin rolling out in early July 2026 and expect to complete by late July 2026.

[Impact on Your Organization]

Who is affected

• Microsoft 365 tenants with access to Microsoft 365 Copilot experiences
• Administrators managing Copilot experiences
• Users interacting with Copilot Chat

Platforms/Services

• Microsoft 365 Copilot
• Copilot Chat (web and integrated experiences)

What will happen

• Admins can create, publish, manage, and pin organization-specific prompts from the Microsoft 365 admin center, controlling what users see in Copilot.
• Published prompts will appear directly within Copilot Chat, where users encounter them when starting a session.
• Admins must create and publish at least one prompt before curated prompts will appear in Copilot Chat for users; until then, users will not see curated prompts.
• Prompts reflect organizational priorities, terminology, and approved workflows.
• Users will have a clearer, more relevant starting point when interacting with Copilot, improving both first-run and ongoing experiences.
• Built-in analytics will show which prompts are being used and how users engage with them, helping admins optimize their prompt library over time.
• The feature is available by default when it reaches your tenant.
• There is no change to existing Microsoft 365 Copilot licensing requirements.
• Existing Microsoft 365 Copilot governance, compliance, and security policies continue to apply.

New admin experience - view 1:

New admin experience - view 2:

New admin experience - view 3:

New user experience - view 4:

New user experience - view 5:

New user experience - view 6:

[Action Required/Recommendations]

No action is required. No additional security or compliance review is needed before using this feature.

To prepare and maximize value:

• Review potential business scenarios where curated prompts could improve productivity.
• Begin drafting and publishing an initial prompt library—at least one prompt must be published for curated prompts to appear to users.
• Plan internal communications to introduce curated prompts to users.
• After rollout, publish and pin high-value prompts from the Microsoft 365 admin center.
• Monitor usage analytics to refine and improve prompt effectiveness over time.

Learn more: Organizational prompts overview | Microsoft 365 Copilot | Microsoft 365 | Microsoft Learn

[Compliance Considerations]