(Updated) Upcoming change: disabling Teams meeting recording expiration notification emails

Updated June 10, 2026: We have updated the timeline. Thank you for your patience.  

Introduction

We are introducing a new PowerShell control that allows administrators to manage Teams Meeting Recording (TMR) expiration and deletion notification emails across the tenant. This update is based on customer feedback indicating a strong preference to continue receiving notifications while also requesting an option to disable them. This change provides greater administrative control while maintaining the default experience that helps users stay informed

When this will happen

• Commercial clouds: Rollout began May 29, 2026; completed June 2, 2026
• Sovereign clouds (GCC, GCC High, DoD): Available now.

How this affects your organization

Who is affected:

• SharePoint Administrators and Global Administrators managing Teams Meeting Recordings

Platforms/Services:

• Microsoft Teams
• SharePoint Online
• PowerShell (SharePoint Online Management Shell)

What will happen:

• A new PowerShell setting is available to control notification emails for Teams meeting recording expiration and deletion
• Notifications remain enabled by default; no action is required to maintain the current behavior.
• Admins can disable notifications tenant-wide using a PowerShell cmdlet.
• There is no impact to recording expiration or deletion behavior—only the notification emails are affected.
• This setting applies at the tenant level only; per-user configuration is not supported.

Action Required / Recommendations

• No action is required if you want to continue receiving Teams meeting recording notification emails

If you prefer to disable notifications, follow these steps:

• Ensure you are using the latest version of the SharePoint Online Management Shell:
  • Download from the SharePoint Online Management Shell page
• Note that:
  • The installer is Windows-only
  • For non-Windows environments, use a Windows VM or Azure Virtual Desktop
• Verify you have required permissions:
  • SharePoint Administrator or Global Administrator
• Review and update internal documentation if you reference recording notifications
• Inform helpdesk/support teams about this new control option

To disable notifications:

Connect-SPOService -Url https://<your-tenant>-admin.sharepoint.com</your-tenant>

Set-SPOTenant -DisableTeamsMeetingRecordingDeletedNotification $true

To verify the setting:

Get-SPOTenant | Format-List *Recording*

(Get-SPOTenant).DisableTeamsMeetingRecordingDeletedNotification

To re-enable notifications:

Set-SPOTenant -DisableTeamsMeetingRecordingDeletedNotification $false