MC1155927 – M365 Change Digest

One-line summary

Facilitator agent for Microsoft 365 Copilot is now generally available in Teams, enabling AI-powered meeting management, with eDiscovery for tasks rolling out from January 2026.

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Details

RoadmapIds

478611,499891,500701

Summary

The Facilitator agent, powered by AI and included with Microsoft 365 Copilot licenses, is now generally available in Teams meetings. It helps organize agendas, track tasks, and create documents in real time. Users can enable it per meeting; admins can control its availability. Rollout completes by January 2026.

Platforms

Android, Desktop, iOS, Mac, Web

Body (from Message Center)

Updated December 17, 2025: We have updated the timeline. Task management and document creation capabilities, previously in public preview, are now generally available. This is associated with Roadmap ID 500701.

Microsoft Purview compliance roadmap for these skills:

eDiscovery for tasks captured in Teams Meetings will begin rolling out in January 2026, and Data Lifecycle Management (DLM) support for tasks will be introduced in the first half of 2026.
Admins can turn off these capabilities by setting the AllowRosterCreation flag to false. Set-PlannerConfiguration -AllowRosterCreation$:$false

Introduction

Meetings should be more productive—not more work. The Facilitator agent is now generally available for Microsoft 365 Copilot-licensed users. This AI-powered agent helps keep meetings focused, organized, and action-oriented by surfacing agendas, tracking progress, and capturing key highlights in real time. It supports collaboration through a conversational interface and integrates with tools like Planner, Word, Loop, and Teams Rooms.

This rollout includes general availability for core meeting skills and public preview for task management and document creation capabilities.

This message applies to Teams for Windows desktop, Mac desktop, the web, iOS, Android, and Microsoft Teams Rooms (MTR) devices and is associated with Roadmap IDs 478611, 499891, and 500701.

When this will happen:

Preview: Began in March 2025
General availability: We will begin rolling out late September and expect to complete by end of January 26 (previously early October 2025).

How this affects your organization:

Who is affected: Microsoft 365 users with Copilot licenses. Facilitator is included with a Microsoft 365 Copilot subscription license and subject to available capacity.

What will happen:

Facilitator agent will be available for scheduled meetings and ad-hoc discussions
The Facilitator option is available by default in the Teams meeting experience for licensed users, meaning it appears in the meeting interface if the app is allowed in your tenant. However, it is not added to meetings automatically—meeting organizers or participants must choose to enable it before or during each meeting.
Facilitator is shipped as an app and is allowed by default, respecting existing app permission policies
If the Facilitator app is allowed in your tenant, it will appear in the meeting UX automatically
Users can enable Facilitator before or during meetings

Screenshot 1: Copilot License User can turn on Facilitator in meeting

Users can see messages from Facilitator and new agenda tracker on the meeting window

user settings

Facilitator does not require recording and can be used with or without transcription
Visual timeline markers to track topics and time, with reminders at midway and wrap-up
Collaborative, real-time notes editable by all participants via the Notes tab
AI-powered Q&A from meeting and web content
Task tracking integrated with Planner
Instant document drafting in Word or Loop
Enhanced Teams Rooms experience with chat, notes, and timers
Mobile capture of ad-hoc discussions and action items
Licensed users can interact with the agent by mentioning it in the chat, for example “@Facilitator add these topics to the agenda…”
What you can do to prepare:
No admin action is required
Notify Copilot-licensed users about Facilitator availability
Update internal documentation as needed
Review meeting options to configure Facilitator without transcription:
- Set Allow Copilot to Only during the meeting in Meeting Options
Public documentation will be available at launch

Compliance considerations:

Consideration	Explanation
Introduces or modifies AI/ML capabilities	Facilitator uses generative AI to interact with meeting content and participants.
Provides new user interaction with generative AI	Users can engage with Facilitator via chat and real-time notes.
Includes admin control	Managed via Meeting Options and Copilot settings.
Allows user to enable/disable feature	Users can turn Facilitator on or off before or during meetings.

Raw JSON (for debugging)

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    },
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