MC1129717 – M365 Change Digest

One-line summary

Event scheduling gets a refreshed UI and new Copilot features; Meeting Insights is removed for non-Copilot users, with enhanced Meeting Prepare for Copilot license holders.

Similar updates

Details

Summary

Outlook and Teams are updating event scheduling with a modernized interface and new Copilot features to improve meeting setup. Meeting Insights will be replaced by Meeting Prepare for Copilot users. Rollout begins mid-September 2025, enabled by default, requiring user communication and training.

Body (from Message Center)

Updated August 22, 2025: We have updated the content. Thank you for your patience.

We’re updating the Event scheduling experience with a refreshed user interface and new Copilot capabilities to streamline meeting creation and improve usability for end users.

As part of this new experience, the Meeting Insights feature will no longer be offered for users without a Copilot license. For Copilot license users, the capabilities previously found in the meeting insights feature are now available within a new Meeting Prepare experience and includes more refined and additional types of information along with additional features to help users prepare for upcoming meetings.

When this will happen:

Public Preview: Rolling out mid-September 2025 (previously mid-August) – mid-October 2025 (previously mid-September).
Targeted Release: Rolling out mid-October 2025 (previously mid-September) – mid-November 2025 (previously mid-October).
General Availability: Rolling out mid-November 2025 (previously mid-October) – mid-December 2025 (previously mid-November).

How this affects your organization:

The updated Event form introduces a modernized layout with relocated controls and entry points for common actions. It also includes new Copilot capabilities designed to assist users in setting up and managing meetings more efficiently.

The New Meeting Prepare experience for Copilot licensed users will appear show up when available as follows:

The update will be enabled by default and does not require admin configuration.

What you can do to prepare:

Inform users about the updated layout and new entry points for scheduling meetings.
Provide guidance or training on how to use the new Copilot features.
Review internal documentation or help desk materials to reflect the updated experience.

Compliance considerations

No compliance considerations identified, review as appropriate for your organization.

Raw JSON (for debugging)

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    "ai_actions": [
      "Inform users about new event form and Copilot features",
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    "ai_model": "gpt-4.1",
    "ai_summary": "Event scheduling gets a refreshed UI and new Copilot features; Meeting Insights is removed for non-Copilot users, with enhanced Meeting Prepare for Copilot license holders.",
    "ai_topics": [
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      "Outlook"
    ],
    "category": "planForChange",
    "details_map": {
      "Summary": "Outlook and Teams are updating event scheduling with a modernized interface and new Copilot features to improve meeting setup. Meeting Insights will be replaced by Meeting Prepare for Copilot users. Rollout begins mid-September 2025, enabled by default, requiring user communication and training."
    },
    "id": "MC1129717",
    "importance": 2,
    "is_major_change": false,
    "last_modified": "2025-08-22T21:03:21Z",
    "ms_products": [
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    ],
    "platforms": null,
    "roadmap_ids": [],
    "services": [
      "Microsoft Copilot (Microsoft 365)"
    ],
    "severity": "normal",
    "tags": [
      "Updated message",
      "New feature",
      "User impact"
    ],
    "title": "(Update) New Event Scheduling User Experience for Outlook and Teams"
  }
}