MC1019312 – M365 Change Digest

One-line summary

Teams desktop users will soon be able to request annotation sessions during screen sharing; rollout starts February 2026 and completes by late February 2026.

Similar updates

Details

RoadmapIds

89975

Summary

Microsoft Teams will soon allow meeting participants to request collaborative annotation sessions during screen sharing on Windows and Mac desktops. Rollout begins February 2026, with presenters able to accept or deny requests. Anonymous users cannot request. No admin action needed; users should be notified.

Platforms

Desktop, Mac

Body (from Message Center)

Updated December 8, 2025: We have updated the timeline. Thank you for your patience.

Coming soon for Microsoft Teams: Meeting participants will be able to request an annotation session while someone else is sharing their screen.

This message applies to Teams for Windows desktop and Teams for Mac desktop. (Users can view and annotate in Teams on the web but cannot initiate annotations.)

This message is associated with Microsoft 365 Roadmap ID 89975.

[When this will happen:]

Targeted Release: We will begin rolling out early February 2026 (previously early January) and expect to complete by mid-February 2026 (previously mid-January).

General Availability (WW, GCC, GCC High, and DoD): We will begin rolling out mid-February 2026 (previously mid-January) and expect to complete by late February 2026 (previously late January).

[How this will affect your organization:]

After the rollout, meeting participants who are not sharing their screens will have the ability to request an annotation session. This request will be sent to the presenter sharing their screen who can choose to accept or deny it:

user controls

If the request is accepted, the annotation session will start for everyone in the meeting:

user controls

Anonymous users in the meeting will not be able to send a request.

This change will be available by default.

[What you need to do to prepare:]

This rollout will happen automatically by the specified dates with no admin action required before the rollout. You may want to notify your users about this change and update any relevant documentation as appropriate.

Learn more: Use annotation while sharing your screen in Microsoft Teams - Microsoft Support (we will update this before rollout)

Watch: How to use Collaborative Annotations in a Microsoft Teams meeting (2022)

Raw JSON (for debugging)

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      "Summary": "Microsoft Teams will soon allow meeting participants to request collaborative annotation sessions during screen sharing on Windows and Mac desktops. Rollout begins February 2026, with presenters able to accept or deny requests. Anonymous users cannot request. No admin action needed; users should be notified."
    },
    "id": "MC1019312",
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    "last_modified": "2025-12-08T17:42:34Z",
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